Acceptance Fees/Deposits

Background

Currently, when students accept their offer of admission to Penn State, they are required to pay a non-refundable acceptance fee. A portion of this fee is held as a deposit that may be returned to the student at a later date. This general deposit remains in the General Deposit (GD) account until the student graduates or leaves the University.

If an outstanding balance exists on the student account, this general deposit money is applied toward any outstanding balance. Once applied to the outstanding balance, any remaining monies are refunded to the student. If no outstanding balance exists on the student account, all of this deposit is refunded, or the student is given the opportunity to pledge some or all of the deposit to the University.

Issue

Campus Solutions does not have the capability to administer acceptance fees/deposits as they are currently handled in Penn State’s student system.

The LionPATH project presents us with a prime opportunity to align our processes with the way most institutions post deposits to students’ accounts, and then apply the funds toward their first registration/charges.

Decision

The student’s initial deposit for the acceptance fee will be posted to their student account. The credit will then be applied toward the student’s first registration at Penn State.

If a student were to pay their admission fees and then decide not to enroll at Penn State, the general deposit paid would be forfeited, resulting in a debit to the student account, and a credit to a predetermined University budget.

If a student were to pay their admission fees and then decide to defer admission, the general deposit would be retained on the student account and used when the student decided to enroll.